A comprehensive equipment inventory will be conducted between July and June every other year using the guidelines outlined above. At the department’s request a copy of this inventory is provided to each designated department-level property control liaison.
- Each departmental property designee tracks movement of new and used equipment within their department and to report changes to the Property Control Office.
- Each year, the Property Control Office contacts department designees to schedule an annual inventory update. Any items not found or accounted for from the previous audit are investigated to determine their disposition.
- Following the departmental inventory update, the Property Control Office conducts an audit of 5-10% of department equipment to ensure integrity of the data.